Building, Managing and Maintaining
North State Properties Since 1948

Career Opportunities

Administrative Assistant/Scheduler – Full Time

Location Chico

Essential Functions:

  • Answers incoming phone calls and provides a wide variety of information concerning the services offered by the Construction Services Department to employees of the Company and to customers of the Company; directs inquiries as appropriate; answers procedural questions; takes messages; interacts in person or on the phone with employees and customers who may be distraught or angry.
  • Organizes and maintains a variety of files, including legal matters; tracks deadlines; ensures confidentiality of designated materials.
  • Creates and documents work orders into appropriate data collection system(s).
  • Schedules dates and times for the performance of work and follows up to ensure that previously scheduled appointments will be met.
  • Coordinates work flow and directs activities of Construction Service Department.
  • Prepares, assembles, and sends out proposals and contracts.
  • Tracks and maintains progress sheets for all proposals, quote summaries, and contracts.
  • Secures all required permits for scheduled service projects.
  • Maintains and monitors on a daily, weekly, and monthly basis all scheduled work for timely additions, changes, and other adjustments.
  • Supervises daily scheduling of employees, vendors, and subcontractors.
  • Performs related duties consistent with the scope and intent of the position.
  • Regular attendance.
  • Travel as required.

Mental and Physical Demands:

  • Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; requires a high level of organizational and prioritization skills; may occasionally deal with distraught or difficult individuals.
  • Requires ability to maintain absolute confidentiality of information received.
  • Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.
  • Ability to handle multiple phone lines.
  • Ability to lift up to 25 pounds.
  • Must be able to establish and maintain customer oriented focus with clients, supervisors, and coworkers.
  • Sitting up to 8 hours per day; Standing up to 8 hours per day.; Ability to walk, kneel, crawl, stoop, reach, and crouch.

Core Competencies/Qualifications:

  • Two to four years of experience in maintenance/construction field as a dispatcher.
  • College degree preferred.
  • General working knowledge and understanding of construction/maintenance terminology and requirements; Strong familiarity with Chico, CA region.
  • Ability to present self in a professional manner and represent the Company image.
  • Ability to work in fast paced environment.
  • Ability to read, write, speak, and communicate effectively. Demonstrated skill in correct grammar, spelling, and English usage.
  • Demonstrated focus on technical accuracy and clarity in preparation of contracts and proposals.
  • Knowledge of general office procedures. High-level of computer skills. Demonstrated skill in operating a computer and ability to learn the use of specific software programs including word processing, Excel, spreadsheet, and desk top publishing.  Ability to format and compose computer correspondence and documents.
  • Ability to set up and maintain accurate filing systems.
  • Ability to coordinate and schedule events.
  • Skill in telephone and in-person reception.
  • Skill in effective customer service and public relations.
  • Ability to attend to detail and follow tasks through to completion.
  • Ability to organize and set priorities for work.
  • Ability to work with minimal supervision.
  • Ability to establish and maintain effective relationships with co-workers and the public.
  • Commitment to the Company’s mission.